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Minutes - January 17, 2019

HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES

Regular Meeting
January 17, 2019

The Supervisor called the meeting to order at 7:00 p.m.

Present:  Supervisor Terry Nienhuis, Clerk Michael Dalman, Treasurer Vince Bush, and Trustees Doug Becker, Elliott Church, Norm Nykamp, and Russell TeSlaa. Also present was Township Manager Steve Bulthuis.

Absent:  None

The Pledge of Allegiance was recited and Mr. Bush gave the invocation.

Citizen’s Comments:  Mr. Nienhuis welcomed Boy Scout Daniel Hotchkiss to the meeting. Dan McFarland, Regional Manager for EVOQUA Water Technologies, introduced himself and told a little bit about his company.

Board members reviewed the consent agenda including communications, operational reports (Sgt. Converse’s Report on Monthly Calls), and the minutes from the regular meeting held on January 3, 2019.

19-07  A motion was made by Mr. TeSlaa­­, supported by Mr. Bush, to approve the consent agenda.

All supported the motion
Motion declared adopted

Mr. Nykamp introduced and the Board held a first reading on a rezoning request for 11540 Riley Street – Agricultural (AG) to Low-Density Residential (R-1).

Mr. Nykamp introduced and the Board held a first reading on a rezoning request for 11450 Riley Street – Agricultural (AG) to Low-Density Residential (R-1).

The next item on the agenda was consideration of an amendment to the Holland Charter Township Master Plan for properties at 12671 and 12685 James Street changing them from Moderate Density Residential to Community Commercial.

19-08  A Resolution and Report concerning an amendment to the Holland Charter Township Master Plan was offered by Mr. Bush and supported by Mr. Nykamp.

Roll call vote: Yes-7, No-0, Absent-0
Resolution declared adopted

The next item on the agenda was consideration of a Resolution to accept a Buy and Sell Agreement for sale of a vacant land parcel at the corner of Sunnyside Drive and Driesenga Avenue (Parcel #70-16-05-400-053). This item was tabled at our January 3, 2019 meeting pending some specific details be defined between the buyer and the Township regarding approvals needed.

19-09  Mr. Nykamp offered a motion, supported by Mr. Bush, to remove this item from the table and resume discussion.

All supported the motion
Motion declared adopted

Mr. Tom Postma answered questions from the Board on this item. He explained that the buyer knew the agreement was subject to Planning Commission approval.  The buyer, Larry Cook, addressed the Board on his plans for the property. Board members asked questions. The buy and sell agreement is for the purchase by Four Seasons Properties, LLC. The company wishes to expand the current building. The offer price is $145,750 which equates to $25,000/acre.

19-10  Mr. Bush offered a motion, supported by Mr. Nykamp, to approve the Buy and Sell agreement for the vacant 5.83-acre parcel at the corner of Driesenga Drive and Sunnyside Drive.

Roll call vote: Yes-7, No-0, Absent-0
Motion declared adopted

The next item was the presentation of a Non-Motorized Pathway Asset Management Plan. Mr. Bulthuis introduced Nate Williams from Prein and Newhof who reviewed the plan which updated the Board on the condition of 67 miles of non-motorized pathways so that we can consider our maintenance needs. Nate presented an overview of the findings of this report and answered questions from the Board.

The next items for consideration were several operational and capital improvement expenditures. Mr. Bulthuis reviewed a recommendation from the Public Works Department to purchase variable frequency drives for Lift Station #15 to replace twenty-three-year-old variable frequency drives. Township staff will self-contract these improvements using local sub-contractors for an estimated cost of $61,158.33. This has been anticipated in the CIP.

19-11  A motion was offered by Mr. ­Becker and supported by Mr. Nykamp to approve the purchase of variable frequency drives for Lift Station #15.

All supported the motion
Motion declared adopted

Next were various Ottawa County Road Commission project estimates for street maintenance and improvements. The estimates include 4.89 miles of various subdivision streets for $1,215,972.00 and local road estimates (1.0 miles) of $285,311.15. The Board also reviewed two maintenance project estimates from the Ottawa County Road Commission. The first was for chloride application for dust control on various streets. The estimated cost is $1,680.00. The Board also considered a project estimate with the Ottawa County Road Commission for roadside mowing and trimming on portions of US-31 & BL-196 at a cost of $8,925.00 for one cycle of mowing and trimming. Mr. Church brought up the suggestion of possibly mowing more frequently and asked Mr. Bulthuis to investigate this.

19-12  Moved by Mr. Bush and supported by Mr. TeSlaa to approve the OCRC estimates for 2019 street resurfacing projects of subdivision streets.           

Roll call vote: Yes-7, No-0, Absent-0
Motion declared adopted

19-13  Moved by Mr. TeSlaa and supported by Mr. Becker to approve the OCRC estimates for 2019 street resurfacing projects of local roads.                                  

All supported the motion
Motion declared adopted

19-14  Moved by Mr. Nykamp and supported by Mr. Bush to approve the OCRC estimates for 2019 chloride application for dust control.                       

All supported the motion
Motion declared adopted

19-15  Moved by Mr. TeSlaa and supported by Mr. Bush to approve the project estimate for 2019 roadside mowing/trimming (US-31 & BL-196).

All supported the motion
Motion declared adopted

Mr. Nienhuis then reviewed three renewal appropriation agreements that the Contracted Services Committee has recommended for approval: Macatawa Resource Center ($34,500), Macatawa Area Residents in Action ($20,000) and Tulip Time Festival, Inc. ($15,000).

19-16  A motion was made by Mr. Nykamp, supported by Mr. Becker, to approve a $34,500 appropriation agreement with Macatawa Resource Center.

All supported the motion
Motion declared adopted

19-17  A motion was made by Mr. TeSlaa, supported by Mr. Nienhuis, to approve a $20,000 appropriation agreement with Macatawa Area Residents in Action (M.A.R.I.A.).

All supported the motion
Motion declared adopted

19-18  A motion was made by Mr. Nykamp, supported by Mr. Dalman, to approve a $15,000 appropriation agreement with Tulip Time Festival, Inc.

All supported the motion
Motion declared adopted

Mr. Bulthuis reviewed some informational and project updates. Board members gave committee reports and shared comments.

The meeting adjourned at 8:33 P.M.

Michael Dalman, Clerk
Terry Nienhuis, Supervisor

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