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DRAFT Minutes - October 4, 2018

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HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES

Regular Meeting
October 4, 2018

The Supervisor called the meeting to order at 7:00 p.m.

Present:  Supervisor Terry Nienhuis, Clerk Michael Dalman, Treasurer Vince Bush, and Trustees Doug Becker, Elliott Church, Norm Nykamp, and Russell TeSlaa. Also present was Township Manager Steve Bulthuis.

Absent:  None

The Pledge of Allegiance was recited and Mr. TeSlaa gave the invocation.

Citizen’s Comments:  None

Board members reviewed the consent agenda including communications (letters from Dan Hoe Excavating, Ottawa County Sheriff’s Office, and an invite from Lakeshore Advantage to attend a SURGE Celebration), operational reports (September Building Report), bills and financial transactions for September, and the minutes from the regular meeting held on September 20, 2018.

18-90  A motion was made by Mr. Nykamp, supported by Mr. Church, to approve the consent agenda.

All supported the motion
Motion declared adopted

The next agenda item was the consideration of a lot split request for property located at 659 North Shore Drive. Present to describe the request was Zach Newhof representing the owner Charnel Hop. The Zoning Department has reviewed the plan and recommended denial based on a nonconformity (accessory building) in the front yard. Mr. Bulthuis presented an explanation of new information from our legal counsel that determined this is not a nonconforming split. The Manager’s recommendation is to approve this request. Mr. Bulthuis responded to questions from the Board.

18-91  A motion was offered by Mr. Bush and supported by Mr. Nykamp to approve the lot split request as presented for 659 North Shore Drive.

All supported the motion
Motion declared adopted

The next agenda items were the consideration of two operational and capital improvement expenditures. Mr. Bulthuis presented the first which was an amendment to the Integrated Services Agreement and General Conditions with Fishbeck, Thompson, Carr & Huber for public safety costs. The cost approved with this bid is for construction costs and construction management costs in the amount of $7,283,664.00. Present from Fishbeck, Thompson, Carr & Huber were Tom Smith, Chad Everts, and Kent Moeggenborg.

18-92  A motion was offered by Mr. TeSlaa and supported by Mr. Church to approve the Amendment #1 to the Integrated Services Agreement and General Conditions with Fishbeck, Thompson, Carr & Huber for public safety costs.

Roll call vote: Yes-7, No-0, Absent-0
Motion declared adopted

The second item was the approval of the bid for Quincy Little League Baseball Park infield renovations. The renovations would correct the “bowl” condition in the infield and replace material that has been lost due to maintenance, weather conditions, and use of the fields. Mr. Bulthuis recommended the contract be awarded to low bidder Sports Turf Management in the amount of $33,200.

18-93  A motion was offered by Mr. Becker and supported by Mr. Church to approve the bid with Sports Turf Management for Quincy Little League Baseball Park infield renovations.

All supported the motion
Motion declared adopted

The next item was the consideration of a METRO Act Right-of-Way Permit Extension. Mr. Bulthuis reviewed the extension and stated that based on a review by staff and legal counsel, it is recommended that the Board approve extending ACD.net’s ROW permit to March 29, 2023, and authorize the Manager to execute the permit extension on the Township’s behalf.

18-94  A motion was offered by Mr. Bush and supported by Mr. Nykamp to approve the right-of-way permit extension with ACD.net.

All supported the motion
Motion declared adopted

Mr. Rich Houtteman from Consumers Energy introduced himself to the Board as the Lakeshore Community Affairs Manager.

Mr. Bulthuis reviewed some informational and project updates. Board members gave committee reports and shared comments.

The meeting adjourned at 7:43 P.M.

Michael Dalman, Clerk
Terry Nienhuis, Supervisor

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