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Minutes - July 19, 2018

HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES

Regular Meeting
July 19, 2018

The Supervisor called the meeting to order at 7:00 p.m.

Present:  Supervisor Terry Nienhuis, Clerk Michael Dalman, Treasurer Vince Bush, and Trustees Doug Becker, Elliott Church, Norm Nykamp, and Russell TeSlaa. Also present was Township Manager Steve Bulthuis.

Absent:  None

The Pledge of Allegiance was recited and Mr. Church gave the invocation.

Citizen’s Comments:  Kimberly Gunn and neighbors from Seven Pines Drive brought concerns regarding Agenda Item No. 8 – First Reading of Zoning Amendment for 2502 120th Ave.

Mr. Nienhuis opened the public hearing to consider a proposed amendment to the Final Development Plan for the Sapphire Lake Estates Planned Unit Development (PUD). The amendment reduces rear yard setback for decks from 35 feet to 25 feet with additional architectural and amenity restrictions for lake front decks and lots that abut the perimeter of the Sapphire Lake Estates planned unit development. Mr. Dan Brown was present to answer questions.

Mr. Nienhuis closed the public hearing.

18-72  A resolution was offered by Mr. Church, and supported by Mr. Nykamp, to approve the amendment to the Final Development Plan for the Sapphire Lake Estates PUD and adopt the Report attached as Exhibit B.

Roll call vote: Yes-7, No-0, Absent-0
Resolution declared adopted

Board members reviewed the consent agenda including communications (Thank you letter regarding appropriation to Outdoor Discovery Center), operational reports (June Building Report, Sgt. Converse’s Report on June Monthly Calls), and bills and financial transactions for June 2018. Also reviewed were minutes from the regular meeting held on June 21, 2018 and special meeting held on June 28, 2018.

18-73  A motion was made by Mr. Becker, supported by Mr. Nykamp, to approve the consent agenda.

All supported the motion
Motion declared adopted

The next agenda item was the consideration of an appointment to the Herrick District Library Board. Lois Grotler has served her community in this position for sixteen years and her term ended June 30, 2018. Mr. Nienhuis recommended that Priya Gurumurthy be appointed to this position.

18-74  A motion was made by Mr. Dalman and supported by Mr. Church to appoint Priya Gurumurthy to the Herrick District Library Board for a four-year term.

All supported the motion
Motion declared adopted

The next agenda item was consideration of a request for a land division within a recorded plat for 2747 Jacklyn (Parcel No. 70-16-17-328-004). The proposed request would transfer twelve feet of property from a Jacklyn Dr. to Tamarack Dr. property.

18-75  Mr. Nykamp made a motion, supported by Mr. TeSlaa, to approve the request for the land division as presented.

All supported the motion
Motion declared adopted

Mr. Nykamp introduced and the Board held a first reading on a rezoning request for 2502 120th Ave. – R-2 (Moderate Density Residential) to R-2A (Medium Density Residential).

Next the Board considered approval for distribution and comment per the requirements of the Michigan Planning Enabling Act two proposed amendments to the Master Plan:

Black River Court, west of 96th Ave., for consideration that the parcel be planned for Light Industrial rather than Highway Commercial.

Quincy Street and 136th Ave., for consideration that the parcel be planned for Light Industrial rather than Agriculture

18-76  A motion was made by Mr. Bush, supported by Mr. Nykamp, that the proposed amendments of Black River Court, west of 96th Ave., be Light Industrial rather than Highway Commercial on the Master Plan and that Quincy Street and 136th Ave. be Light Industrial rather than Agriculture on the Master Plan and that these be approved for distribution and comment per the requirements of the Michigan Planning Enabling Act and then the Planning Commission will schedule a public hearing following the 42 day comment period.

All supported the motion
Motion declared adopted

The next agenda item was consideration of a Contract for Services with the Holland LDFA SmartZone and the FY19 budget. This is a renewal of a similar agreement approved by the Board in 2016. Mr. Bulthuis reviewed the agreement and budget.

18-77  A motion was made by Mr. Becker, supported by Mr. TeSlaa, approving the Contract for Services with the Holland LDFA SmartZone and the FY19 budget.

All supported the motion
Motion declared adopted

The next agenda item was the consideration of an application for a reclassification of a tavern license to a Class C liquor license submitted by X-Golf Holland LLC.   Michael Bronkhorst was present to describe the company and request for the restaurant to be located at 12331 James St, Suite 100.

18-78  A motion was made by Mr. TeSlaa, and supported by Mr. Nykamp, to approve the Resolution of Approval for reclassifying a tavern license to Class C Liquor License for X-Golf Michigan.

All supported the resolution
Resolution declared adopted

The next agenda item was the consideration of one operational and capital improvement expenditure for the contracted 2018 bike path system overlays, repairs, and crack sealing maintenance. Mr. Bulthuis reviewed the proposal and recommended the bid be awarded to low bidder Tulip City Asphalt Paving in the amount of $256,910.00 with an additional allocation of $38,500.00 to cover contingency and engineering cost for a total allocation of $295,500.00.

18-79  A motion was made by Mr. Nykamp and supported by Mr. Becker to approve the proposal for the contracted 2018 bike path system overlays, repairs, and crack sealing maintenance with Tulip City Asphalt Paving.

Roll call vote: Yes-7, No-0, Absent-0
Motion declared adopted

Mr. Bulthuis reviewed the June 30, 2018 financial report prepared by Finance Director Veldheer.

Mr. Bulthuis reviewed the 2019-2024 Six-Year Capital Improvement Plan. Mr. Bulthuis reviewed feedback received on the plan and changes in the plan following feedback. No citizen feedback was received. The initial draft plan was distributed on June 1 and reviewed on June 7 with comments received at the June 21 Board meeting.

18-80  A motion was made by Mr. Becker, supported by Mr. TeSlaa, to approve the 2019-2024 Six-Year Capital Improvement Plan.

Roll call vote: Yes-7, No-0, Absent-0
Motion declared adopted

Mr. Bulthuis reviewed some informational and project updates. Board members gave committee reports and shared comments.

The meeting adjourned at 8:03 P.M.

Michael Dalman, Clerk
Terry Nienhuis, Supervisor

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