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Minutes - April 5, 2018

HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES

Regular Meeting
April 5, 2018

The Supervisor called the meeting to order at 7:00 p.m.

Present:  Supervisor Terry Nienhuis, Clerk Michael Dalman, and Trustees Russ TeSlaa and Norm Nykamp. Also present was Township Manager Don Komejan.

Absent:  Treasurer Vince Bush and Trustees Doug Becker and Elliott Church

The Pledge of Allegiance was recited and Mr. Dalman gave the invocation.

Citizen’s Comments: None

18-31  A motion was made by Mr. TeSlaa, supported by Mr. Nykamp, to approve the consent agenda including communications, operational reports (Building Report for March 2018), bills and financial transactions for March 2018, and the minutes of the March 15, 2018 meeting as written.

All supported the motion
Motion declared adopted

The next agenda item was Consideration of a Resolution to approve the Macatawa Legends PUD Amendment. Mr. Nienhuis opened a public hearing to consider this item and described the amendment. The Planning Commission has recommended the approval. Maureen Smith representing Eastbrook Homes was present to answer questions. Mr. Nienhuis closed the public hearing.

18-32  A resolution was offered by Mr. Nykamp and supported by Mr. TeSlaa to approve the Macatawa Legends PUD Amendment and accept the report labeled Exhibit B.

Roll call vote: Yes-4, No-0, Absent-3
Resolution declared adopted

The next agenda item was Consideration of a Resolution Opposing the Recreational Use of Marijuana. Al Dannenberg presented the resolution on behalf of Stephanie VanDerKooi of the Lakeshore Regional Entity (composed of seven counties) where she is the Substance Use Disorder Treatment and Prevention Director. The resolution is in response to the recent ballot initiative to legalize recreational marijuana in the State of Michigan.

18-33  A resolution was offered by Mr. TeSlaa and supported by Mr. Nykamp opposing the Recreational Use of Marijuana.

All supported the resolution
Resolution declared adopted

Mr. Nykamp introduced and the Board held a first reading on an Amendment to the Code of Ordinances – Addition of new Chapter 37 – Dunton Park Boat Launch Ramp Ordinance.

Mr. TeSlaa initiated two rezoning changes to the Planning Commission:   505 E. 16th Street – Parcel No. 70-16-28-474-003 – General Industrial (I-2) and General Commercial (C-2) to Single-family and Two-family Residential (R-2) and 295 Howard Ave. – Parcel No. 70-16-19-458-008 - General Commercial (C-2) to Single Family Residential (R-1).

The next agenda item was consideration of a Resolution to Confirm and Expand Appointments of Various Township Officials as Authorized Township Officials to Issue Municipal Civil Infraction Citations. The resolution gave the appointment of various positions in the Township that would be able to issue municipal civil infraction citations under the Holland Township Code of Ordinances.

18-34  Mr. Nykamp offered a resolution, supported by Mr. TeSlaa, to approve the Resolution to Confirm and Expand Appointments of Various Township Officials as Authorized Township Officials to Issue Municipal Civil Infraction Citations.

All supported the motion
Motion declared adopted

The next item for consideration was a Parks & Recreation Department Charges Amendment Resolution. This resolution was an amendment to the Parks & Recreation Department Charges, adopted by resolution on January 18, 2018. This resolution included in Exhibit A the Dunton Park Boat Launch Ramp Permit Charges.

18-35  Mr. TeSlaa offered a resolution, supported by Mr. Nykamp, to approve the Parks & Recreation Department Charges Amendment Resolution.

All supported the motion
Motion declared adopted

The next agenda item was a Performance Resolution for Governmental Agencies. The resolution is required by the Michigan Department of Transportation to issue a municipal utility a permit to construct, operate, use and/or maintain utilities or other facilities, or to conduct other activities, on, over, and under State Highway Right of Way at various locations within the Township limits.

18-36  Mr. Dalman offered a motion, supported by Mr. Nienhuis, to approve the Performance Resolution for Governmental Agencies.

All supported the motion
Motion declared adopted

The next agenda items all dealt with Operational and Capital Improvement Expenditures. The first item was consideration of approval of a contract for Lakewood Blvd. water main replacement (Beeline Rd. to Garden Ave.). Mr. Komejan reviewed the construction contract and recommended the Board approve and award the contract to the low bidder Kamminga & Roodvoets, Inc. in the amount of $2,761,098.74 and approve the CIP Plan project estimate (including construction, engineering, & contingency) of $3,523,000.00.

18-37  Mr. Nykamp offered a motion, supported by Mr. TeSlaa, to approve and award the construction contract for the Lakewood Blvd. water main replacement to Kamminga & Roodvoets, Inc. and approve the CIP Plan total project estimate.

Roll call vote: Yes-4, No-0, Absent-3
Motion declared adopted

The next item was consideration of approval of a contract for Felch Street water main replacement (west of 72nd St.). Mr. Komejan reviewed the contract and recommended the Board approve and award the contract to the low bidder Gustafson HDD, LLC in the amount of $369,390.50 and additional costs for engineering and contingency making a total estimated cost of $465,250.00. This is in line with the estimate prepared for the Board report dated March 13, 2018.

18-38  Mr. TeSlaa made a motion, supported by Mr. Nykamp, to approve and award the construction contract for the Felch Street water main replacement to Gustafson HDD, LLC. and approve the additional funds for engineering and contingency.

Roll call vote: Yes-4, No-0, Absent-3
Motion declared adopted

Next was the consideration of approval for sub-contracted project work & cost estimate to rehab wet well & replace flow meter at sewer lift station #1 (132 Howard Ave.). Mr. Komejan reviewed this proposed project which would be self-contracted by Holland Township staff using specialized contractors and products for an estimated cost of $125,050.00. Funding was anticipated in the 2017 CIP.

18-39  Mr. Dalman made a motion, supported by Mr. Nienhuis, to approve the project and cost estimate to rehab wet well & replace flow meter at sewer lift station #1 (132 Howard Ave.).

Roll call vote: Yes-4, No-0, Absent-3
Motion declared adopted

Next was the consideration of approval of a contracted service proposal to rehabilitate and install liner systems for twelve sewer manholes that are located in the easement between Lakewood Boulevard and James Street. This ongoing maintenance is estimated to cost $30,765.00 and funding has been anticipated in the CIP.

18-40  Mr. TeSlaa made a motion, supported by Mr. Nykamp, to approve the proposal to rehabilitate and install liner systems for twelve sewer manholes.

Roll call vote: Yes-4, No-0, Absent-3
Motion declared adopted

Mr. Komejan reviewed several updates.  Board members reviewed committee reports. 

The meeting adjourned at 7:49 P.M.

Michael Dalman, Clerk
Terry Nienhuis, Supervisor

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