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Minutes - November 16, 2017

 
HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES
 
Regular Meeting
November 16, 2017
 
The Supervisor called the meeting to order at 7:00 p.m.
 
Present: Supervisor Terry Nienhuis, Clerk Michael Dalman, Treasurer Vince Bush, and Trustees Doug Becker, Elliott Church, and Russell TeSlaa.  Also present was Township Manager Don Komejan and Township Attorney Tom Boven. 
 
Absent: Trustee Norm Nykamp 
 
The Pledge of Allegiance was recited and Mr. Becker gave the invocation.  
 
Citizen’s Comments:  None
 
The next item on the agenda was a request for an Industrial Facilities Exemption Certificate submitted by HGC Westshore, LLC.
 
Mr. Nienhuis opened the public hearing to consider this request.
 
The request is for real property costs of $2,385,739.00. The district was established December 14, 1995. The request is for twelve years after completion. Mr. Russ Rymal and Ashley Griesshammer were present to provide an update and answer questions regarding the project.  
 
Mr. Nienhuis closed the public hearing.
 
17-127  A resolution was offered by Mr. Bush and supported by Mr. Becker to approve the request for the Industrial Facilities Exemption Certificate from HGC Westshore, LLC.
 
All supported the resolution
Resolution declared adopted
 
The next agenda item was Consideration of a Resolution to approve Knollwood PUD Amendment.  Mr. Nienhuis opened a public hearing to consider this item.  The Planning Commission has recommended the approval.  Greg Raad, representing Nederveld, was present to answer questions and describe the amendment.  Mr. Nienhuis closed the public hearing.
 
17-128  A resolution was offered by Mr. TeSlaa and supported by Mr. Nienhuis to approve Knollwood PUD Amendment and accept the report labeled Exhibit B.
 
Roll call vote: Yes-6, No-0, Absent-1
Resolution declared adopted
 
Board members reviewed the consent agenda including communication, operational reports (Sgt. Converse’s Report of Monthly Calls for November 2017), and the minutes of the regular Board Meeting held November 2, 2017.
 
17-129 A motion was made by Mr. Bush, supported by Mr. Becker, to approve the consent agenda.
 
All supported the motion
Motion declared adopted
 
The next item for consideration was a Resolution to approve the Michigan Department of Transportation submittal of a Michigan Transportation Economic Development Fund Category A grant application for the proposed I-196 BL – Zeeland Interchange Project with local cash match commitment of up to $234,000.  Jennifer Owens, President of Lakeshore Advantage, was joined by Zeeland City Manager Tim Klunder and Zeeland Township Supervisor Glenn Nykamp in supporting this project.  Representative Daniela Garcia and Amanda Price, District Representative for Arlan Meekhof, were also present to support this initiative.  Jennifer Owens described the project and answered questions regarding funding calculations.  
 
17-130 A resolution was offered by Mr. Bush, supported by Mr. Becker, to approve a Michigan Transportation Economic Development Fund Category A Grant Application for the I-196 BL – Zeeland Interchange Project.
 
Roll call vote: Yes-6, No-0, Absent-1
Resolution declared adopted
 
The next item for approval was the approval of Hickorywoods Farm No. 4 Final Plat.  Mr. Nienhuis reviewed the Planning Commission minutes to support this plat.  Mr. Greg Raad of Nederveld was present to answer questions.
 
17-131 A motion was made by Mr. Dalman, supported by Mr. TeSlaa, to approve the Hickorywoods Farm No. 4 Final Plat.
 
All supported the motion
Motion declared adopted
 
The Board then considered two first readings of Zoning Text Ordinance Amendments that have already been introduced to the Planning Commission.  The first amendment was text amendment allowing coffee shops with or without drive-through facilities as special uses in the Office and Service (O-S) District.  Planning Commission recommended approval.  Mr. Bush introduced this text amendment for the first reading.  This text amendment will be considered at the next meeting.  
 
The next text amendment would allow the keeping of chickens and bees in Residential (R) Districts.  Planning Commission recommended this be denied by the Board.  Board members shared their support of the Planning Commission recommendation and this item will not proceed to a second reading.
 
17-132 A motion was made by Mr. Bush, supported by Mr. Church, to deny the text amendment allowing the keeping of chickens and bees in Residential (R) Districts. 
 
All supported the motion
Motion declared adopted
 
The next item for consideration was a proposed lease agreement between The County of Ottawa and Holland Charter Township for property on the County’s James Street Campus upon which the Township would like to construct a public safety services building.   Mr. Komejan described the proposed lease agreement. Mr. Boven added comments regarding the agreement.
 
17-133 A resolution was offered by Mr. TeSlaa, supported by Mr. Nienhuis, to approve the resolution approving the lease allowing the Township to acquire control over a parcel of land owned by the County for the expected useful life of the public safety building to be constructed on the property.
 
Roll call vote:  Yes-6, No-0, Absent-1
Resolution declared adopted
 
The next agenda item was the Consideration to approve a Michigan Uniform Video Service Local Franchise Agreement renewal with Michigan Bell Telephone Company d/b/a AT&T Michigan for a period of ten years. Mr. Komejan reviewed the agreement.  
 
17-134  A motion was made by Mr. Bush and supported by Mr. TeSlaa to approve a Michigan Uniform Video Service Local Franchise Agreement with Michigan Bell Telephone Company d/b/a AT&T Michigan for a period of ten years and authorize the Superintendent (Manager) to execute the Agreement on the Township’s behalf.
 
All supported the motion
Motion declared adopted
 
The Board then considered appointments to various appointed boards and commissions. Mr. Nienhuis recommended that Jack VanderMeulen, Elliott Church, and Jack Harper be reappointed to the Property and Housing Board of Appeals for three year terms.
 
17-135 Moved by Mr. Bush, supported by Mr. TeSlaa, to approve the reappointment of Jack VanderMeulen, Elliott Church and Jack Harper to three-year terms on the Property and Housing Board of Appeals.
 
All supported the motion
(Mr. Church abstained from voting on his reappointment)
Motion declared adopted
 
17-136  Moved by Mr. TeSlaa, supported by Mr. Dalman, to approve the appointment of Chris Polich to a two-year term on the Construction Board of Appeals with a term ending December 31, 2019.
 
All supported the motion
Motion declared adopted
 
The Board then considered a calendar of proposed dates for the 2018 Board Meetings.  The meetings would be held the first and third Thursdays of the month with the exception of only one meeting on the 3rd Thursday of July.
 
17-137 Moved by Mr. Bush, supported by Mr. Becker, to approve the meeting dates for the Holland Charter Township Board for 2018.
 
All supported the motion
Motion declared adopted
 
Mr. Komejan reviewed various updates.  Board members shared various updates. 
 
Mr. Komejan officially submitted his decision and plans to retire from employment with the Township as of May 18, 2018.  Mr. Nienhuis expressed the Board’s sincere appreciation for Mr. Komejan’s service to the Township.
 
The meeting adjourned at 8:28 P.M.
 
Michael Dalman, Clerk 
Terry Nienhuis, Supervisor
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