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Minutes - July 20, 2017

HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES
 
Regular Meeting
July 20, 2017
 
The Supervisor called the meeting to order at 7:00 p.m.
 
Present: Supervisor Terry Nienhuis, Clerk Michael Dalman, Treasurer Vince Bush, and Trustees Doug Becker, Elliott Church, Norm Nykamp, and Russell TeSlaa.  Also present was Township Manager Don Komejan. 
 
Absent: None
 
The Pledge of Allegiance was recited and Mr. Becker gave the invocation.  
 
Citizen’s Comments:  Al Dannenberg, County Commissioner, was present to give updates from the County and answer any questions from the Board.
 
Mr. Nienhuis opened the public hearing to consider a request submitted by Jacob Essenburg Company, Inc. to establish an Industrial Development District for property located on James St., East of 136th Avenue.  Ms. Myra Keuning was present to discuss plans for the request.
 
Mr. Nienhuis closed the public hearing.
 
17-63 A resolution was offered by Mr. TeSlaa, and supported by Mr. Nykamp, to establish an Industrial Development District for the property located on James St. (Tax Parcels No. 70-16-20-126-009, 70-16-20-126-010, 70-16-20-126-011, 70-16-20-126-012).
 
Roll call vote: Yes-7, No-0, Absent-0
Resolution declared adopted
 
The next item on the agenda was a request for an Industrial Facilities Exemption Certificate submitted by The Stow Company.
 
Mr. Nienhuis opened the public hearing to consider this request.
 
The request is for real property costs of $7,856,123.00. The district was established January 20, 1987 and January 3, 1991. The request is for twelve years after completion. Ms. Lori Wade was present to provide an update and answer questions regarding the project.  
 
Mr. Nienhuis closed the public hearing.
 
17-64 A resolution was offered by Mr. Becker and supported by Mr. Bush to approve the request for the Industrial Facilities Exemption Certificate from The Stow Company.
 
All supported the resolution
Resolution declared adopted
 
The next item on the agenda was a request for an Industrial Facilities Exemption Certificate submitted by JR Automation Technologies, LLC.
 
Mr. Nienhuis opened the public hearing to consider this request.
 
The request is for real property costs of $1,370,767.00. The district was established December 15, 1994. The request is for twelve years after completion. Mr. Joel Cooper, Mr. Eric Bert, and Mr. Brent Yeager were present to provide an update and answer questions regarding the project.  
 
Mr. Nienhuis closed the public hearing.
 
17-65 A resolution was offered by Mr. Bush and supported by Mr. Church to approve the request for the Industrial Facilities Exemption Certificate from JR Automation Technologies, LLC.
 
All supported the resolution
Resolution declared adopted
 
The next item on the agenda was a request for the transfer of Industrial Facilities Exemption Certificate #2008-335.  The request is from Playcore Wisconsin, Inc. for the remaining benefits available. 
 
Mr. Nienhuis opened the public hearing to consider this request.
 
Mr. Ard Smits was present to provide an update and answer questions regarding the project and the business.   
Mr. Nienhuis closed the public hearing.
 
17-66 A resolution was offered by Mr. Nykamp and supported by Mr. Becker to approve the request for the transfer of Industrial Facilities Exemption Certificate #2008-335
 
All supported the resolution
Resolution declared adopted
 
Mr. Nienhuis opened a public hearing to consider a proposed amendment to the final development plan for the Mason Lake Estates Planned Unit Development (PUD).   Mr. Jack Baar, on behalf of Nederveld, was present to describe the project and answer questions.  Two citizens asked questions regarding storm water issues and the connecting road to a neighboring subdivision.   Mr. Nienhuis closed the public hearing.
 
17-67 Mr. Bush offered a resolution, supported by Mr. TeSlaa, to approve the amendment to the final development plan for the Mason Lake Estates PUD and adopt the Report attached as Exhibit B.
 
Roll call vote:  Yes-7, No-0, Absent-0
Resolution declared adopted
 
Mr. Nienhuis opened a public hearing to consider a proposed amendment to the final development plan for the Trinity Woods Planned Unit Development (PUD).   Mr. Douglas Gritter from Pine Creek Construction was present to describe the project and answer questions from the Board.  Mr. Nienhuis closed the public hearing.
 
17-68 Mr. Nykamp offered a resolution, supported by Mr. Becker, to approve the amendment to the final development plan for the Trinity Woods PUD and adopt the Report attached as Exhibit B.
 
Roll call vote:  Yes-7, No-0, Absent-0
Resolution declared adopted
 
Board members reviewed the consent agenda including communications (Thank you letter regarding the fire department), operational reports (June Building Report, Sgt. Converse’s Report on June Monthly Calls), and bills and financial transactions for June 2017.  Also reviewed were minutes from the regular meeting held on June 15, 2017 and special meeting held on July 6, 2017.
 
17-69 A motion was made by Mr. Bush, supported by Mr. TeSlaa to approve the consent agenda.
 
All supported the motion
Motion declared adopted
 
The next agenda item was consideration of approval for the Hickorywoods Farm No. 4 Subdivision final preliminary plat.  Jack Baar, representing the developer, was present to answer questions.  Mr. Doug Alberg, an owner of the development, was present to answer a question regarding a playground area being developed.
 
17-70 Mr.  Nykamp made a motion, supported by Mr. Dalman, to approve the Hickorywoods Farm No. 4 final preliminary plat.
 
Roll call vote:  Yes-7, No-0, Absent-0
Motion declared adopted
 
Next the Board considered two second readings and consideration of adoption of rezoning requests.  The first request was for Parcels (70-16-20-126-009, -010, and -011) located west of 124 James Street – Office-Service (O-S) to General Industrial (I-2)
 
17-71 A motion was made by Mr. TeSlaa, supported by Mr. Nykamp, approving Resolution No. 572 which adopts the following rezoning request –  Parcels (70-16-20-126-009, -010, and -011) located west of 124 James Street – Office-Service (O-S) to General Industrial (I-2)
 
Roll call vote:  Yes-7, No-0, Absent-0
Motion declared adopted
 
The second request was for Parcels (70-16-21-100-026, -040, and -042) located generally at 463 E. Lakewood Boulevard – General industrial (I-2) to General Commercial (C-2).  Mr. Nykamp provided an update from the Planning Commission.
 
17-72 A motion was made by Mr. Bush, supported by Mr. Nykamp, approving Resolution No. 573 which adopts the following rezoning request –  Parcels (70-16-21-100-026, -040, and -042) located generally at 463 E. Lakewood Boulevard – General industrial (I-2) to General Commercial (C-2)
 
Roll call vote:  Yes-7, No-0, Absent-0
Motion declared adopted
 
Mr. Nykamp initiated two rezoning requests to the Planning Commission:
East half of parcel (70-16-17-351-006) located at 135 Elberdene – Single-family and Two-family residential (R-2) to Light Industrial (I-1)
Parcel (70-16-16-400-088) located at 0-120th Ave. (Vacant Land) - Single-family and Two-family residential (R-2) to General Commercial (C-2)
 
The next agenda item was the consideration of one appropriation request.  The Appropriation Committee recommends on appropriation be granted to Zeeland Pumpkinfest in the amount of $1000.
 
17-73 A motion was made by Mr. Becker and supported by Mr. Dalman to grant Zeeland Pumpkinfest 2017 a $1000 appropriation.
 
All supported the motion
Motion declared adopted
 
The next agenda item was the consideration of a contract for mechanical inspection services performed by West Shore Inspections, LLC.  Mr. Komejan reviewed the background on this position that previously had been contracted out with the City of Holland.
 
17-74 A motion was made by Mr. Nykamp and supported by Mr. TeSlaa to approve the Mechanical Inspector Contract with Robert Modreske of West Shore Inspections, LLC for the period August 1, 2017 through January 31, 2018.
 
All supported the motion
Motion declared adopted
 
Mr. Komejan reviewed the June 30, 2017 financial report prepared by Finance Director Veldheer.  The board considered a Resolution to Amend the FY2017 Budget.  Mr. Bush made one comment regarding a possible change in the management of Township investments.
 
17-75  A resolution was offered by Mr. Bush, supported by Mr. TeSlaa, to amend the FY2017 Budget.
 
Roll Call Vote:  Yes-7, No-0, Absent-0
Resolution declared adopted
 
Mr. Komejan reviewed the timeline followed by the Board for approval of the 2018-2023 Six-Year Capital Improvement Plan.  Mr. Komejan reviewed feedback received on the plan.  No citizen feedback was received. The initial draft plan was distributed on June 2 and reviewed on June 16.  
 
17-76  A motion was made by Mr. Becker, supported by Mr. Nykamp, to approve the 2018-2023 Six-Year Capital Improvement Plan.
 
Roll call vote:  Yes-7, No-0, Absent-0
Motion declared adopted
 
Mr. Komejan reviewed some informational and project updates. Board members gave committee reports and shared comments.  
 
The meeting adjourned at 8:31 P.M.
 
Michael Dalman, Clerk
Terry Nienhuis, Supervisor
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