Thursday, November 23, 2017
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Minutes - June 15, 2017

HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES
 
Regular Meeting
June 15, 2017
 
The Supervisor called the meeting to order at 7:00 p.m.
 
Present: Supervisor Terry Nienhuis, Treasurer Vince Bush, and Trustees Doug Becker, Norm Nykamp, and Russell TeSlaa.  Also present was Township Manager Don Komejan. 
 
Absent: Clerk Michael Dalman and Trustee Elliott Church
 
The Pledge of Allegiance was recited and Mr. Komejan gave the invocation.  
 
Citizen’s Comments:  Mr. Dave Barry, owner of Christian Brothers Automotive-Holland, presented several concerns about his experience with the building inspector and related procedural matters.
 
17-50 A motion was made by Mr. Nykamp, supported by Mr. TeSlaa, to approve the consent agenda including communications, operational reports (Sheriff’s Office Report on Month Calls for May), and the minutes of June 1, 2017 as written.
 
All supported the motion
Motion declared adopted
 
The Board then considered approval of the White Oaks Tentative Preliminary Plat.  This is a 21-acre plat and original plans were approved in 2006.  The Board had sent this back to the Planning Commission with questions at the June 1 meeting.  Mr. Boersema, Assistant Planner/Zoning Administrator, on behalf of the Planning Commission had answered the questions posed at the last meeting and reaffirmed the recommendation for approval.
 
17-51 A motion was made by Mr. Nykamp, supported by Mr. Bush, to approve the White Oaks Tentative Preliminary Plat.
 
All supported the motion
Motion declared adopted
 
Mr. Bush introduced and the Board held first reading on a rezoning request for parcels  
(70-16-20-126-009, -010, and -011) located west of 124 James Street – Office-Service (O-S) to General Industrial (I-2).
 
Mr. Nykamp introduced and the Board held first reading on a rezoning request for parcels (70-16-21-100-026, -040, and -042) located generally at 463 E. Lakewood Boulevard – General industrial (I-2) to General Commercial (C-2).
 
The Board then considered a Resolution to accept a Buy and Sell Agreement for sale of a vacant land parcel.  The agreement is for an approximate 5.8-acre parcel of land located at the corner of Sunnyside Drive and Driesenga Drive in the industrial park.  The agreement with Kevin Reeves is for the sale price of $262,350.00 which includes $42,914.50 for the estimated cost for connection to the Township water and sewer utility systems and with closing to occur by October 1, 2017.
 
17-52 A resolution was offered by Mr. TeSlaa, supported by Mr. Becker, to approve the Buy and Sell Agreement for vacant land as submitted to the Township through the listing office of Colliers International and recommended for approval by the Township Superintendent.
 
Roll call vote:  Yes-5, No-0, Absent-2
Resolution declared adopted
 
The Board then reviewed proposed amendments to portions of the Utilities Chapter of the Code of Ordinances, and specifically Chapter 34, Sections 34-34 (1)-(3) and 34-274 (3)-(4) regarding assessment of water and sewer connection and frontage fees.
 
Mr. Komejan reviewed the proposed changes.  The agenda stated this was to be considered for approval, but following the correct procedure Mr. Becker introduced this for a first reading and the amendments will be approved at a later meeting.
 
The Board then considered adoption of proposed Principles of Governance provided by the Michigan Township Association.  Mr. Nienhuis reviewed the Principles which align with the Township Board’s existing code of conduct.
 
17-53 A motion was made by Mr. Nykamp, supported by Mr. Bush, to adopt the Principles of Governance.
 
All supported the motion
Motion declared adopted
 
The Board then reviewed a proposed policy for public inspection of property assessment documents and records.  The policy identifies a procedure for requests which are not made under the State of Michigan’s Freedom of Information Act (FOIA).
 
17-54 A motion was made by Mr. TeSlaa, supported by Mr. Nykamp, to adopt the Policy and Procedure for the Public Inspection and Copying of Public Assessment Records.
 
All supported the motion
Motion declared adopted
 
The Board then considered various appointments and reappointments to the Construction Board of Appeals.  Each term will be for two years through December 31, 2018.  Mr. Nienhuis recommended that Bob Bouwkamp, Gordon Sluiter, and Jon Tilbert be reappointed and Jack Harper be appointed to this board.
 
17-55 A motion was made by Mr. Becker, supported by Mr. Nykamp, to reappoint Bob Bouwkamp, Gordon Sluiter, and Jon Tilbert to the Construction Board of Appeals.
 
All supported the motion
Motion declared adopted
 
17-56 A motion was made by Mr. Bush, supported by Mr. TeSlaa, to appoint Jack Harper to the Construction Board of Appeals.
 
All supported the motion
Motion declared adopted
 
The Board then considered two operational and capital improvement expenditures.  The first item was for contracted 2017 bike system overlays, repairs, and crack sealing maintenance.  Mr. Komejan presented a bid summary and recommended the bid be awarded to low bidder Curt DeJonge Excavating in the amount of $265,810.00.
 
17-57 A motion was made by Mr. Nykamp, supported by Mr. TeSlaa, to approve the bid for 2017 bike system repairs to Curt DeJonge Excavating.
 
Roll call vote:  Yes-5, No-0, Absent-2
Motion declared adopted
 
The second item for approval was contracted repainting of a water system elevated storage tank (68th Ave. & Adams St.).  Mr. Komejan presented a bid summary and recommended the bid be awarded to low bidder, L & T Painting, Inc. of Shelby Township, MI in the amount of $108,000.00.
 
17-58 A motion was made by Mr. Becker, supported by Mr. Nykamp, to award the contracted repainting of the water system elevated storage tank to L & T Painting, Inc.
 
Roll call vote:  Yes-5, No-0, Absent-2
Motion declared adopted
 
Township Manager Komejan asked for any additional input for the proposed 2018-2023 Capital Improvement Plan (CIP).  Mr. Becker requested ongoing discussion and consideration of capital improvement planning for additional improvements at Hawthorn Pond Natural Area.  The Board will consider approval of the proposed 2018-2023 CIP, as adjusted, at the July 20 Board meeting.   
 
Mr. Komejan reviewed several additional informational updates.  Committee members shared reports.  
  
The meeting adjourned at 8:18 P.M.
 
Donald Komejan, Manager
Terry Nienhuis, Supervisor
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