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Minutes - January 19, 2017

HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES

Regular Meeting
January 19, 2017

The Supervisor called the meeting to order at 7:00 p.m.

Present: Supervisor Terry Nienhuis, Clerk Michael Dalman, Treasurer Vince Bush and Trustees Elliott Church, Norm Nykamp, and Russell TeSlaa. Also present were Township Manager Don Komejan and Legal Counsel Ron Bultje.

Absent: Trustee Doug Becker

The Pledge of Allegiance was recited and Mr. Nykamp gave the invocation.

Citizen’s Comments: County Commissioner Al Dannenberg was present to update the Board on Ottawa County activities and answer any questions.

17-07 A motion was made by Mr. Nykamp, supported by Mr. TeSlaa, to approve the consent agenda including communications, operational (December Ottawa County Sheriff’s Office Report on Monthly Calls), and the minutes of January 5, 2017 as written.

All supported the motion
Motion declared adopted

The next agenda item was the Consideration to approve a Michigan Uniform Video Service Local Franchise Agreement with Comcast of Michigan, LLC. for a period of ten years. Mr. Komejan reviewed the agreement and noted changes suggested from the Township legal counsel. Mr. Jeffrey Snyder from Comcast was present to answer questions.

17-08 A motion was made by Mr. Church and supported by Mr. TeSlaa to approve a Michigan Uniform Video Service Local Franchise Agreement with Comcast of Michigan, LLC and Authorize the Superintendent (Manager) to execute the Agreement on the Township’s behalf.

Roll call vote: Yes-6, No-0, Absent-1
Motion declared adopted

The next agenda item was the Consideration to Approve a METRO Act Right-of-Way Telecommunications Permit as requested by Everstream GLC Holding Company, LLC. Mr. Komejan reviewed a communication from the Township legal counsel.

17-09 A motion was made by Mr. TeSlaa and supported by Mr. Nykamp to authorize a METRO Act Unilateral Form Right-of Way Telecommunications Permit dated January 19, 2017 with a term of five years be issued to Everstream
GLC Holding Company, LLC and authorize the Superintendent (Manager) to execute the Permit on the Township’s behalf.

Roll call vote: Yes-6, No-0, Absent-1
Motion declared adopted

The next agenda item was Consideration of a Joint Resolution of Commitment from the City of Holland and Holland Charter Township for Receipt of a Conditional Commitment of Transportation Alternative Funds from the State of Michigan for Windmill Island Gardens Non-motorized Bridge and Regional Trail Connections Project. The Resolution supports the partnership between the municipalities to receive the Transportation Alternative Funds from the State of Michigan. Both the City of Holland and Holland Charter Township have budgeted local unit matching funds based on the current project scope and cost estimates, subject to bidding. This item was delayed from approval at the January 5 meeting pending more information on the MDOT Grant amendment considerations, engineer cost estimates on the project, and continuing negotiations in the agreement with Boar’s Head for the pathway property. Holland City approved the resolution at their January 18 Council meeting.

17-10 A motion was made by Mr. Bush and supported by Mr. TeSlaa to approve the Joint Resolution of Commitment from the City of Holland and Holland Charter Township for Receipt of a Conditional Commitment of Transportation Alternative Funds from the State of Michigan for Windmill Island Gardens Non-motorized Bridge and Regional Trail Connections Project.

Roll call vote: Yes-6, No-0, Absent-1
Motion declared adopted

The next agenda item was consideration of entering into an Agreement to accept a donation to Holland Charter Township for a recreational use Pathway from a proposed new bridge crossing from Windmill Island in   the Macatawa River to the Northerly bank where Boar’s Head Provisions, Co., is located, which lands, with an access permit for construction, will be utilized for a non-motorized Pathway. Mr. Komejan and Mr. Bultje both reviewed provisions of the Agreement.

17-11 A resolution was offered by Mr. Nykamp and supported by Mr. TeSlaa to enter into and ratify and consent to a certain Agreement for Transfer and Donation of Real Estate with Boar’s Head Provisions Co., Inc. for the donation of a parcel of land located along the Westerly side of the Donor’s land in Holland Township, according to the terms of such Agreement and Exhibits, along with other proposed licenses and acquisition documents, as submitted by the Township and recommended for acceptance by the Superintendent of Holland Charter Township at a deemed donation value of $10,000.00.

Roll call vote: Yes-6, No-0, Absent-1
Resolution declared adopted

Next the Board considered a License Agreement with Boar’s Head Provisions Co., Inc. to allow the Township to temporarily use a portion of Boar’s Head property for construction of the proposed Windmill Island Gardens Non-motorized Bridge and Regional Trail Connections Project.

17-12 A motion was made by Mr. Bush, supported by Mr. TeSlaa, to approve the terms of the License Agreement with Boar’s Head Provisions Co., Inc. and authorize the Superintendent (Manager) to execute the Agreement on the Township’s behalf.

Roll call vote: Yes-6, No-0, Absent-1
Resolution declared adopted

Mr. Komejan reviewed some additional informational updates. Mr. TeSlaa shared updates on MAX Transit.

The meeting adjourned at 8:15 P.M.

Michael Dalman, Clerk
Terry Nienhuis, Supervisor

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