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Minutes - November 17, 2016

HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES

Regular Meeting
November 17, 2016

The Supervisor called the meeting to order at 7:00 p.m.

Present: Supervisor Terry Nienhuis, Clerk Michael Dalman, Treasurer Vince Bush, and Trustees Doug Becker, Elliott Church, Norm Nykamp, and Russell TeSlaa. Also present was Township Manager Don Komejan.

Absent: None

The Pledge of Allegiance was recited and Mr. Dalman gave the invocation.

Citizen’s Comments: None

Board members reviewed the items in the consent agenda.

16-136 A motion was made by Mr. Nykamp, supported by Mr. TeSlaa, to approve the consent agenda including communications, operational reports (Monthly Calls for October 2016 from Sgt. Brent Converse, corrected October Building Report), and the minutes of the November 3, 2016 Board meeting as written.

All supported the motion
Motion declared adopted

Mr. Bush initiated one rezoning request to the Planning commission – Parcel No. 70-16-10-100-017 (Formerly 11695 Greenly Street) – Agricultural (A) to Single Family Residential (R-1).

The next item for consideration was the review of the Declaration of Restrictive Covenant pertaining to the Township’s bike path and easement located at 342 Butternut Drive. It is recommended to revise the document to indicate the Township and/or those working on behalf of the Township be allowed to work within the easement to a maximum depth of five feet for the purpose of non-motorized path maintenance and/or replacement. Additionally the Township or those working on behalf of the Township who work within this five feet will not be held responsible for contaminated soil management.

16-137 Moved by Mr. Becker, supported by Mr. Nykamp, to approved the revisions to the Restrictive Covenant and authorize the Township Manager to sign the document.

All supported the motion
Motion declared adopted

The next item for consideration was approval of the proposed Macatawa Area Coordinating Council (MACC) Community Enhancement Program (CEP) Framework as approved by the MACC Policy Board on October 24, 2016. The CEP document provides the intended funding model, governance, purposes/uses of funds, and allocation process.

16-138 Moved by Mr. Bush, supported by Mr. TeSlaa, to approve the Township’s support of the MACC Community Enhancement Program.

All supported the motion
Motion declared adopted

With the approval of the Macatawa Area Coordinating Council (MACC) Community Enhancement Program (CEP) Framework, the Township is authorized to appoint a representative to the CEP governing board. Mr. Nienhuis recommended the appointment of Russ TeSlaa to the CEP governing board.

16-139 Moved by Mr. Bush, supported by Mr. Becker, to appoint Russ TeSlaa to the CEP governing board as the Holland Township representative.

All supported the motion
Motion declared adopted

The next three items for consideration were all 2016 operational and capital improvement expenditures. The first item was consideration of a proposal to cut trees, remove stumps, and grade a 4.5 acre vacant site owned by the Township.

16-140Moved by Mr. Nykamp, supported by Mr. Dalman, to authorize low bidder Kieks Excavating, LLC to complete the site work for a cost of $17,500.00.

All supported the motion
Motion declared adopted

The next items for consideration for approval are two pieces of equipment for the Parks Department grounds keeping. The first was the purchase of one new wide mower from the low bidder Spartan Distributers to replace two existing mowers at a new mower purchase price of $55,842.84 and a net purchase price of $26,842.84 after allowances for trade-in.

16-141 Moved by Mr. TeSlaa, supported by Mr. Nykamp, to approve the purchase of the new wide mower from Spartan Distributers.

All supported the motion
Motion declared adopted

The second item for consideration was approval of the purchase of one new self-propelled sprayer/spreader from Site One Landscape Supply of Holland to replace the existing sprayer unit with trailer at a new purchase price of $9,907.20. The 1996 sprayer will be retained for use until worn out.

16-142 Moved by Mr. Bush, supported by Mr. Becker, to approve the purchase of the sprayer/spreader from Site One Landscape Supply.

All supported the motion
Motion declared adopted

Mr. Komejan gave some information on proposed changes to the Water and Sewer Utility Ordinance Amendment. He also presented several updates on projects in the Township.

Mr. Nienhuis updated the Board that Manager Komejan’s recent performance review again reflected exemplary service to the Township.

The meeting adjourned at 8:19 P.M.

Michael Dalman, Clerk
Terry Nienhuis, Supervisor

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