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Minutes - September 15, 2016

HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES

Regular Meeting
September 15, 2016

The Supervisor called the meeting to order at 7:00 p.m.

Present: Supervisor Terry Nienhuis, Clerk Michael Dalman, Treasurer Vince Bush, and Trustees Doug Becker, Elliott Church, Norm Nykamp, and Russell TeSlaa. Also present was Township Manager Don Komejan.

Absent: None

The Pledge of Allegiance was recited and Mr. Nykamp gave the invocation.

Citizen’s Comments: Several citizens from the Shadybrook Subdivision were present at the meeting to express concerns regarding the Hookah Lounge in their neighborhood which they view as a public concern. Mrs. Karen Yonker expressed concerns about the hours and referenced Township ordinances dealing with noise, breach of peace, and disorderly persons. Mr. Luke Edington expressed concerns about appropriate zoning for the Hookah Lounge. Mr. Komejan responded to these concerns. The Township is working with law enforcement, our staff, and business and property owners for an appropriate resolution. Five other citizens also addressed the Board about their various concerns with this business. Mr. Nienhuis responded to their concerns.

Board members reviewed the consent agenda including the minutes of the Regular and Special Board meetings held on September 1, 2016.

16-120 A motion was made by Mr. Bush, supported by Mr. Becker, to approve the consent agenda.

All supported the motion
Motion declared adopted

Mr. Nienhuis opened the public hearing on the proposed 2017 Township Budget and 2016 Property Tax Levy.

Mr. Komejan reviewed a summary of the proposed 2017 Township Budget. The Board held a Budget Work Session on September 1. The proposed December 1, 2016 total ad valorem tax rate is at 6.1 mills, which is unchanged from the current rate. The budget will provide our citizens with the same level of service. Board members shared their appreciation of Township staff in the budget process.

Mr. Nienhuis closed the public hearing.

The Board then considered the proposed fiscal year 2017 budget resolution.

16-121 A motion was offered by Mr. Nykamp and supported by Mr. TeSlaa to approve the 2017 Budget Resolution.

Roll Call Vote: Yes-7, No-0, Absent-0
Resolution declared adopted

The Board then considered a proposed resolution revising the Water System Charges – Schedule A of Chapter 34, Article III of the Code of Ordinances. Mr. Komejan reviewed this and the next agenda item revising the Sewer System Charges.

16-122 A motion was made by Mr. TeSlaa supported by Mr. Church, to approve the resolution revising the Water System Charges effective January 1, 2017.

All supported the resolution
Resolution declared adopted

The Board then considered a proposed resolution revising the Sewer System Charges – Schedule A of Chapter 34, Article II, and Division 1 of the Code of Ordinances.

16-123 A motion was made by Mr. Becker, supported by Mr. Nykamp, to approve the resolution revising the Sewer System Charges effective January 1, 2017.

All supported the resolution
Resolution declared adopted

The Board then reviewed two operational and capital improvement expenditure proposals. The first item was consideration of approval of a proposal for a boundary and topographic survey of a portion of Quincy Park. The recommendation is that M.C. Smith Association provide this service in mid-November 2016 for a fee of $13,000.00.

16-124 Mr. TeSlaa made a motion, supported by Mr. Bush, to approve the proposal for a boundary and topographic survey of a portion of Quincy Park from M.C. Smith Associates.

All supported the motion
Motion declared adopted

The second item was consideration of approval of a proposal for a traffic study for a proposed Community Recreation Center at Quincy Park. The recommendation is that M.C. Smith Association provide this service in October 2016 for a fee of $9,000.00.

16-125 Mr. Nykamp made a motion, supported by Mr. Church, to approve the proposal for a traffic study for a proposed Community Recreation Center at Quincy Park from M.C. Smith Associates.

All supported the motion
Motion declared adopted

Two additional items added to the agenda were considered at this time. The first item was a capital expenditure for the fire department for the replacement of rescue power tool units. The recommendation is to purchase the power units from low bidder Rescue Resources, LLC at the purchase price of $13,700.00.

16-126 Mr. Becker made a motion, supported by Mr. Nykamp, to approve the purchase of two portable power units for rescue tools from Rescue Resources, LLC.

All supported the motion
Motion declared adopted

The second item is a resolution recognizing that Macatawa Resource Center is a nonprofit organization in the community. This is one requirement of the State of Michigan so that Macatawa Resource Center can host their annual golf outing with prizes.

16-127 Mr. Bush made a motion, supported by Mr. TeSlaa, to recognize Macatawa Resource Center as a nonprofit organization in the community.

All supported the resolution
Resolution declared adopted

Mr. Komejan reviewed various updates. Board members shared various updates on tax collection and MAX Transit. Mr. Church expressed his appreciation to the citizens that expressed their concerns on the Hookah Lounge.

The meeting adjourned at 7:47 P.M.

Michael Dalman, Clerk
Terry Nienhuis, Supervisor

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