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Minutes - September 1, 2016

HOLLAND CHARTER TOWNSHIP BOARD OF TRUSTEES

Regular Meeting
September 1, 2016

The Supervisor called the meeting to order at 7:00 p.m.

Present: Supervisor Terry Nienhuis, Clerk Michael Dalman, Treasurer Vince Bush, and Trustees Doug Becker, Elliott Church, Norm Nykamp, and Russell TeSlaa. Also present was Township Manager Don Komejan.

Absent: None

The Pledge of Allegiance was recited and Mr. Bush gave the invocation.

Citizen’s Comments: None

Board members reviewed the consent agenda including communications, operational reports (August Building Report), bills and financial transactions for the month of August 2016, and the minutes of the Board meeting held on August 18, 2016.

16-112 A motion was made by Mr. Church, supported by Mr. Nykamp, to approve the consent agenda.

All supported the motion
Motion declared adopted

Mr. Nienhuis opened a public hearing to consider a proposed amendment to the final development plan for the Legends View Association Planned Unit Development (PUD).   Chuck Schaap, on behalf of Tri-Con Investments, LLC was present to describe the project and answer questions. One Board member, Mr. Church, suggested that item 3b in the attached Report also include compliance with all applicable Township Ordinances. Mr. Nienhuis closed the public hearing.

16-113 Mr. Nykamp offered a resolution, supported by Mr. TeSlaa, to approve the amendment to the final development plan for the Legends View Association PUD and adopt the Report attached as Exhibit B.

Roll call vote: Yes-7, No-0, Absent-0
Resolution declared adopted

Mr. Nienhuis opened a public hearing to consider a proposed amendment to the final development plan for the Macatawa Legends Planned Unit Development (PUD).   Mr. Mick McGraw, on behalf of Eastrbrook Homes was present to describe the project and answer questions. Mr. Nienhuis closed the public hearing.

16-114 Mr. TeSlaa offered a resolution, supported by Mr. Bush, to approve the amendment to the final development plan for the Macatawa Legends PUD and adopt the Report attached as Exhibit B.

Roll call vote: Yes-7, No-0, Absent-0
Resolution declared adopted

The Board then considered four capital improvement expenditures. The first expenditure is for the purchase of fire pagers, fire boots, and cascade system for the Fire Department. The recommendation is to purchase from the low bidders: fire call-out pagers from U.S. FireCom for $17,785.79, leather bunker boots from Moses Fire Equipment, Inc. for $12,300.00, and air compressor (fill air cylinders) from Douglas Safety Systems, LLC for $48,922.80.

16-115 Mr. Becker made a motion, supported by Mr. Church, to approve the fire department purchases.

All supported the motion
Motion declared adopted

The next agenda item was approval of a bid for replacement of the north portion of the roof of the main office building. The recommendation is to award the bid to Great Lakes Systems.

16-116 Mr. Bush made a motion, supported by Mr. Becker, to approve the low bid from Great Lakes Systems in the amount of $47,700.00 for reroofing the NE Roof Area A and the NW Roof Area B of the main office building; to approve an additional amount of up to $1,300.00 to install EPDM walkway pads below the drip line edge of the existing second story roof to protect the new membrane roofing for a total estimated cost of $49,000.00; and to authorize the Township Manager to sign the proposal and contract agreement on behalf of the Township.

All supported the motion
Motion declared adopted

The next item was awarding of the contract for 2016 Dunton Park waterfront improvements. The recommendation is to accept and approve the low base bid from Denny’s Excavating, Inc. in the amount of $1,001,119.35 for specified Dunton Park waterfront improvements and authorize the Township Manager to sign the contract documents on behalf of the Township. Also included in the overall budget are professional fees of $80,080.00 and contingencies of $43,800.00, for a grand total of $1,125,000.00.

16-117 Mr. Becker offered a motion, supported by Mr. Nykamp, to award the base bid to Denny’s Excavating, Inc. for 2016 Dunton Park waterfront improvements, allow the Township Manager to sign the contract documents, and approve the overall budget for the project.

Roll call vote: Yes-7, No-0, Absent-0
Motion declared adopted

The last item was a proposal for sanitary sewer improvements for lift stations #21 and #23 (Contract No. 2 – Force Main and Contract No. 3 – Pump Stations). Mr. Komejan described the bid tabulation and recommended the bid go to low bidder Montgomery Excavating, LLC for Contract No. 2 in the amount of $374,243.36 and Davis Construction for Contract No. 3 in the amount of $798,000.00. Total cost for the project with construction, engineering, and contingency is $1,401,000.00.

16-118 Mr. TeSlaa offered a motion, supported by Mr. Nykamp, to approve the bid for Contract No. 2 to Montgomery Excavating, LLC for sanitary sewer improvements to lift stations #21 and #23.

Roll call vote: Yes-7, No-0, Absent-0
Motion declared adopted

16-119 Mr. Becker offered a motion, supported by Mr. Bush, to approve the bid for Contract No. 3 to Davis Construction for sanitary sewer improvements to lift stations #21 and #23.

Roll call vote: Yes-7, No-0, Absent-0
Motion declared adopted

Mr. Komejan reviewed various updates. The meeting adjourned at 7:54 P.M.

Michael Dalman, Clerk
Terry Nienhuis, Supervisor   

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